Privacy Policy

Last Updated: 4/23/2025

Introduction

This Privacy Policy describes how Hotel Virangula Cash Flow Management System collects, uses, and protects the information gathered through the internal application used for managing hotel accounts and cash flow.

Information We Collect

As an internal application, we collect and process the following information:

  • Employee names, phone numbers, and position/role information
  • Authentication credentials (password)
  • Usage data such as login times and system activities
  • Hotel financial data including cash entries, expenses, and counter information
  • User-generated content such as remarks and descriptions

How We Use Information

The information collected is used exclusively for the following purposes:

  • User authentication and access control
  • Record-keeping of hotel financial transactions
  • Generation of financial reports and analytics
  • Tracking employee activity for accountability purposes
  • System improvements and troubleshooting

Data Security

We implement appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information and financial data. These measures include:

  • Password hashing and secure authentication protocols
  • Role-based access controls
  • Regular security assessments
  • Secure database management practices

Data Retention

Financial and transaction data is retained according to legal and accounting requirements. User account information is maintained for as long as the employee is active and requires access to the system.

Employee Rights

Hotel employees whose information is stored in the system have the right to:

  • Access their personal information
  • Request correction of inaccurate information
  • Request account deactivation upon termination of employment

Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in our practices. All employees will be notified of significant changes to this policy.

Contact Information

If you have questions or concerns about this Privacy Policy or the data practices of the Hotel Virangula Cash Flow Management System, please contact the system administrator or the hotel management.